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Cawston Grange Primary School

Excellence, Respect, Friendship

Committee Roles


The chair will work closely with the Head Teacher and the committee members to ensure that the PTA is run effectively, welcoming and involving all members.

  • Oversee the annual plan of events for the PTA
  • Write the annual report with the support of the committee
  • Run Committee meetings and provide updates & feedback from regular Head Teacher meetings
  • Responsible for legal compliance
  • Act as a signatory



  • Deputise for the Chair in their absence
  • Organise the termly PTA newsletter / large communications.
  • Source and purchase PTA gifts for the school as per the annual plan



  • Day to day management of funds & banking transactions.
  • Issue bills and make payments on behalf of the PTA
  • Organise floats for events and collect and reconcile monies raised
  • Report totals per event to the committee and log for future comparison
  • Prepare the financial report for the AGM
  • Deal with charity filing requirements and gift aid
  • Act as a signatory



  • Arrange meetings and distribute the agenda
  • Take minutes at meeting & write up / distribute
  • Support the chair with reporting and legislation tasks



  • Deal with correspondence with the parents, school office and 3rd parties
  • Manage the school website PTA pages, the PTA Facebook page and PTA notice board
  • Support committee members with admin tasks


Fundraising Co-ordinator

  • Seek external opportunities for grants, incentives, etc
  • Promote such opportunities to parents
  • Correspond with the school on grant applications


Committee Members

  • Contribute ideas at meetings
  • Co-Ordinate Events
  • Support Events
  • Vote on actions/decisions at meetings.